Employment

Current Positions:

MUSEUM OFFICE MANAGER

Job Summary:

This Full-time position oversees the day-to-day operations of the museum’s office and staff, and volunteers and provides proactive, administrative support to the Museum Board of Directors, Executive Director/Curator, sub-committees and other personnel in accordance with established visions of this organization. Day-to-Day operations include a variety of clerical and reception duties, financial tracking, records management, collection management, coordinating calendars and organizing meetings and events.

Accountability:

This position reports to the Museum Executive Director/Curator.

Responsibilities:

  • Maintain efficiency within the office by establishing the best practises, standards, and procedures for the Boundary Museum Society.
  • Creation and Maintenance of an Office Manual.
  • Train and successfully onboard new hires, summer youth workers and volunteers.
  • Organize board and other meetings and public events.
  • Participate in community events on behalf of the museum.
  • Proactively identify sponsorship and outreach opportunities and coordinate resources to participate.
  • Assist with collection management.
  • Respond to phone and email inquiries regarding the museum and the facilities.
  • Prepare presentations for the board using Power Point.
  • Prepare Board meeting agendas, packages and take minutes.
  • Coordinate and manage bookings of the Museum/Fructova Heritage site and Flour Mill.
  • Perform financial tasks, such as invoicing, deposits, tracking accounts receivable and payable working with the BMA’s book keeper, and works with the Treasurer to create the budget and tracks it.    
  • Balance and maintain Petty Cash.
  • Oversee the maintenance of the office and equipment and replenishment of office supplies.
  • Perform record management duties such as setting up and maintaining filing systems, both manually and electronically as related to the museum’s operations, bylaws, etc.
  • Coordinate cultural events and group tour bookings.
  • Manage memberships.
  • Update the website and social media.
  • Create and distribute the monthly newsletter.
  • Comply with and uphold communicable disease/public health order protocols.
  • Perform other related duties as assigned.

Training and Experience:

  • Medium to High level of proficiency in Microsoft Office suite (including Word, Excel, PowerPoint and SharePoint).
  • Experience using WordPress and MailChimp and database software.
  • Experience with office management, budgeting, accounts payable/receivable and payroll, and scheduling.
  • Experience with event planning.
  • Experience with managing staff.
  • Strategic planning and business development skills.

Education and Qualifications:

A university, college degree or certificate in administration, business, or accounting and three years of recent experience is preferred; however, Grade 12 and three years of recent, related experience or equivalent combination of education, training and experience will be considered.

Skills and Abilities:

  • Ability to establish and maintain good working relationships with various community and cultural organizations.
  • Proficient in Microsoft Office Suite (including PowerPoint and Sharepoint) and a variety of other software applications.
  • Ability to provide a high level of pleasant customer-service to diverse clients.
  • Ability to navigate troublesome situations.
  • Ability to communicate effectively both verbal and in writing.
  • Detail-oriented.
  • Able to multi-task.
  • Highly organized and able to prioritize multiple, competing tasks.
  • Strong time management skills.
  • Ability to deal with others effectively and handle confidential information.
  • Must be able to use tact and diplomacy.


Additional Requirements:

  • Criminal Record Check
  • Strong communication skills
  • Fully Vaccinated against COVID-19
  • Enthusiasm in promoting the Boundary region’s rich history
  • Occupational First Aid Level I

Please send your resume with salary expectations to ExecutiveDirector@boundarymuseum.com
by Noon on Feb. 8_2023. Late submissions will not be considered. Only those considered for an interview will be contacted.

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